Procurement – information for suppliers

 Welcome to the University of Lincoln’s information page for suppliers. The University uses a range of different methods to identify and appoint suppliers.  There are no ‘approved lists’, only contracts, framework agreements or similar arrangements.

Purchases below £50,000

At this value, the University’s colleges and professional service areas are responsible for undertaking their own purchasing. Typically this will involve obtaining up to three quotations.

 Purchases above £50,000

The University’s procurement team will become involved at this value and a more formal process will apply. This will often involve advertising opportunities on Contracts Finder. This is a free to use website on which a wide range of public sector contracts are advertised.

 The University is also subject to the Public Contracts Regulations 2015. This is legislation which requires purchases with a value above EU Thresholds to follow formal tendering procedures. All expenditure for goods, services or works with a total contract value above the EU Thresholds has to be advertised on Contracts Finder and in the Official Journal of the European Union (OJEU). The EU Thresholds are as follows:

 

Type of Contract EU Threshold
Supplies/Services £164,176
Works Contracts £4,104,394

 

Framework agreements

For some purchases, the University accesses suppliers (and awards contracts) through framework agreements in order to benefit from collaborative procurement. These are established by third party organisations such as North Eastern Universities Purchasing Consortium, The University Caterers Organisation and Scape.  Framework agreement opportunities are advertised on Contracts Finder and in the Official Journal of the European Union (OJEU).

 Construction suppliers

For contracts for the University’s Estates team, if the contract value is less than the relevant EU Threshold, the University may use the Constructionline website to identify contractors to be invited to compete for contracts. Constructionline is the UK’s largest register for pre-qualified contractors and consultants working in the construction sector. The Scape frameworks are also regularly used for construction (and related) contracts.

 Terms and conditions

The University of Lincoln uses Standard Terms and Conditions for the Purchase of Goods and Services.doc for routine purchases and. In other cases, we will establish bespoke terms and conditions as part of the procurement process.

Reporting concerns

The University aims to be fair and reasonable in its dealings with suppliers. If you have concerns about the conduct of University staff in the conduct of its procurement activity, these can be reported to Roger Holloway, Head of Procurement & Purchasing – Tel 01522 886762; e-mail rholloway@lincoln.ac.uk.

Further information

For further information, please e-mail procurement@lincoln.ac.uk .